THL Toolbox > Essays > The Cataloging Record for Your Essay
Contributor(s): José Cabezón, Michael Cox, David Germano, Nathaniel Grove, Alison Melnick, Steven Weinberger.
Each essay requires basic cataloging information that provides information about the essay – author, title, and so forth (this is also termed “metadata” – information about the primary data, which in this case is the essay itself). This is used both to display a header for the essay, as well as to make a cataloging record that provides the basic bibliographical reference for the article. This page offers simple instructions for an author to provide the necessary information. This information is entered is a simple table at the top of your Word document. The table has labels located to the left, and an empty box to the right of each label where you enter the relevant information. For example, enter the title of your essay in the box to the right of the box that reads “E-Text Title”; do not enter the title of your essay in the box that reads “E-Text Title.” Please always use the format yyyy-mm-dd (example: 2008-06-08 for June 8, 2008) for entering all dates in the table.
E-Text Title: enter the title of your essay here.
E-Text Title Original: do not enter anything in this field unless your work in its entirety is a translation. If that is the case, then enter the title of the original work you have translated.
Language of text: enter “eng” if your essay is in English. Enter “tib” if your essay is in Tibetan.
Original Language: if your essay is a translation, enter the language of the original work that you have translated. Enter the appropriate three-letter abbreviation: tib (for Tibetan); chi (for Chinese); mon (for Mongolian); fre (for French); eng (for English). If the abbreviation you seek is not found here, contact the JIATS staff for further assistance.
Author: enter your name here, as you want it to appear at the beginning of your essay and in other places online.
Date (to the right of “Author”): enter the date the essay was written, in the format yyyy-mm-dd. Example: if you finished writing the essay on February 13, 2008, enter 2008-02-13. If this is a translation, enter the date the original resource was written.
Translator: if the essay is a translation, enter the name of the translator.
Date (to the right of “Translator”): if the essay is a translation, enter the date the translation was completed, in the format yyyy-mm-dd. Example: if you finished translating the essay on February 13, 2008, enter 2008-02-13.
Journal or Collection: this box should already have the text “Journal of the International Association of Tibetan Studies” in it. If your essay is for JIATS, leave this as it is. If your essay is not for JIATS, delete this text and leave this box empty.
Vol.: if your essay is for JIATS and you know the issue number, enter that in this field. If you do not know the issue number or your essay is not for JIATS, leave this box empty.
Date (to the right of “Editor”)
Date (to the right of “Mark-up”)
Date (to the right of “Inputter”)
Editor of Collection
Date (to the right of “Editor of Collection”)
Publisher: should already read “Tibetan & Himalayan Library”
Date (to the right of “Publisher”)
Place of Pub.: should already read “Charlottesville, VA 22904”
Domain URL: should already read “/collections/index.php”
Domain Text: should already read “Collections”
Portal URL: should already read “/collections/texts/index.php”
Portal Text: should already read “TextS”
Project URL: should already read “/collections/texts/jiats/index.php”
Project Text: should already read “JIATS”
Home URL: should already read “/collections/journal/jiats/index.php?s=”
Home Text: should already read “Issue”
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