THL Toolbox > Presentations & Training > Making Powerpoint Presentations For THL
Do all work on single computer for consistency of look and feel.
- Make simple silver desktop without icons in case have to shoot several windows and desktop shows in background
- Get rid of ALL toolbars, favorites, etc. so that nothing clutters the top of the browser window - including the main toolbar with " back", "forward, etc.
- Make browser window a size that should accommodate most things - not too small, not too big. Zoom it so that all the toolbars etc. disappear and you are using as much of the screen space as possible
- Choose computer with intermediate resolution, not super high, but definitely not standard only
- Put task bar on auto-hide so its is not showing at all.
- Open main screen to maximum view. Go to intended page. Place cursor either out of screenshot or someplace on screen that does not obscure any words.
- Press “Print Screen” button. Gadwin screenshot application with the intended screenshot will open immediately. If the shot is satisfactory, click “Continue Output” button. Save to the following network folder (or change this to wherever you want to store the shots for easy retrieval): Microsoft Windows Network/THDL/Chris’s Computer (DRACULA)/Shared Documents/Screenshots/
Use Gadwin System Print Screen (http://www.gadwin.com/products.htm?prnscr) for screen snapshots. Settings:
- Same image format as png
- Set at 100% quality
- Do of window, not of all whole screen - that is a setting not a manual operation. Thus the snapshot will be only the window free of anything else like other widnows, etc.
In all powerpoints, you need to:
- Focus entirely on content in action, namely show various aspects of our resources in dynamic operation, and NEVER just meaningless web pages
- The short caption should stress what activity is being shown
- Think carefully about the picture and whether its clear, and the wisest thing to show visually
- How to import images step by step.
- figure out how to do it so picture is standard size, and leaving room for caption below so germano can just type in the caption directly.
Want to create a screenshot suitable for saving or printing? Then just hit a key on your keyboard. Oh yeah, you'll have to download this program first.
There are several hotkey combos to choose from (PrintScreen is the default). Once you've chosen your favorite combo, head to the Destination tab and have the screen print out instantly, copy the capture to the clipboard, save it to a specific folder, or even send it through e-mail. You can perform full screen captures, or only capture a specific window.
There are also six different image formats to choose from, and each one can be resized. With all the customization capabilities, what more could you ask for?
Your computer desktop: In order for all our stuff to look consistent, let’s clean up our desktops and make them look the same. Dump all your icons somewhere in a folder or something to clean up the desktop. Set the background color of the desktop. I set mine to the upper right of the gray boxes - R:128 G:128 B:128. And set the color scheme to Silver.
Because some of us have annoying messages in our MSIE title bar from our ISPs, lets use Firefox as long as it renders the page nicely. Otherwise use MSIE. The only things I’ve chosen from the View menu in MSIE is Standard Buttons, Address Bar, and Status Bar. I’m not really sure of the shape for the window. I just chose something I thought pleasant, but we can discuss this. For the most part we will be taking screen captures of single windows, but sometimes we will need to configure multiple browser windows for maximum results.
Download the Snagit executable: http://www.techsmith.com/download/snagitdefault.asp Install. I just said to add all the add-ins. They might be useful.
You can create profiles in Snagit to easily select a window or the whole computer screen or a region that you select based on a crosshair. Snagit will add a prefix for file names. Create a Profile for autosaving a selected window as a PNG with a new name
- On the right side of the Capture window, make sure the Image button is highlighted.
- In the Input field, select "Window"
- In the Output field click the "…"
- Image File: PNG
- Automatic file name, click Options. In the Prefix text: add a unique prefix that suits your needs (like REF_01_0001.PNG, COMM_01_0001.PNG)
- Output Folder: Click on the folder icon and choose a good place to save the images. I put mine in My Documents > SnagIt Catalog > Images (a new folder)
- Click ok
- Click "Save Profile" and assign a Hotkey (I called mine "Window - PNG" and assigned Ctrl-F1
- Once this is saved, click the Input field and switch to "Region". You will see up above "Profile:" followed by some red text that says (Unsaved).
- Click the Save Profile button and then "Save as New". Call it "Region - PNG" and make a Hotkey of CTRL-F2 or something.
- Now you will see that you have 2 entries under My Profiles in your snagit screen. If you want to a smaller Snagit screen, you can choose from the "View" menu "Classic" or "Compact".
This is the easy part. Set up the browser window(s) the way you want them. If you configured the Snagit profiles as advised above, click Ctrl-F1 to capture a window. It will let you choose either the whole window with menus or just the part of the window below the menus or just the menus. You can tell what is to be captured because there is a red box around it. If you are not happy with what you’ve selected, hit the Esc button. If you are, then left-click.
This will take you to the SnagIt Capture Preview window. If you like what you’ve got, then click the green check icon at the top left (it says "Finish (File)"). If you don’t like the picture, then hit the Esc key.
2 Warnings: If your computer has a small, low res monitor your screenshots will be worthless. You’ll need at least 1024x768 to set up a browser window with enough content. Also, make sure you have the browser window included like in the example above.
There is a template, though we all agree it’s not great. Open up "THDL_template.ppt". You will see that there are two tabs for viewing the powerpoint presentation as an Outline and as Slides on the left side of the window. There are 3 main types of slide: 1 introduces the overall powerpoint presentation, 1 is a section divider that introduces each sequence of images and 1 is a screen shot with a caption. Here’s how to make your own!
Use the one in the template. Top header is 40pt Verdana, the sections bullets are 32 pt Verdana.
Use the one in the template. Top header is 40pt Verdana, the second header is 36 pt Verdana. The way the template is constructed, there is a divider followed by a sample content page. If you need more divider pages, copy one of the ones here. Content Slides: Screenshot and Caption
There is one with an image of the TLLR page and some text down at the bottom (something like "Resized at 60%…"). Click the thumbnail and you should see the slide on the right in its glory.
- You should also see 2 dashed lines serving as guides. If you don’t, go to the View menu and click "Grid and Guides". Make sure "Snap objects to their objects" and "Display drawing guides on screen" are checked. In order to move a guide (which you shouldn’t have to do), click on it and drag. The horizontal line should be at ".25" and the vertical one at "0".
- Click the screen shot. And delete it.
- You’ll get the following image. Click the "Insert Picture" icon.
- Browse to where your pictures are and select the desired one. For some reason - perhaps this is a preference - it will be imported at 25%, which is small.
- Double-click on the image, click the "Size" tab and resize the image to 60%. You may have to experiment with the size. You want it as big as possible, but still leaving space for the caption at the bottom. However you can also experiment with moving the horizontal grid line.
- Click once on the image and you will see a number of white circles at the corners and midpoints. Line up the image so that the top-bottom midpoints are at the horizontal guideline and the left-right midpoint is at the vertical guideline.